What is Managed Print Services?
What is “managed print services” (MPS)? The managed print services definition is broad, but the end result is simple: gaining visibility and control of your printing, which helps you save money and boost productivity. Managed print also helps you improve environmental sustainability and document security. Add up the costs of “printing” and it accounts for a large chunk — as much as 15% of a business’s annual spending. Through managed print services, you can outsource print management and cut costs by as much as 60%.
Do you know how much Print is costing you?
BBC One – Watchdog recently did a show which outlined the real cost of printer cartridges. Sarah Dyckhoff, Managing Director of Cartridge World Aylesbury, says “an HP 301 cartridge, which is one of their newer ones that has 5ml of ink in it. It costs £12, if you add that up it would mean that one litre of ink would cost you £2,400“. That makes this ink over 4000 times more expensive than a litre of crude oil and 1800 times pricier than a litre of petrol. (Watch the clip here)
Reduce Print Costs
Richardson’s will appoint you with a dedicated account manager who will work with you to understand exactly what you are spending on print and where you are spending it. This information can be used to cut costs and reduce inefficiencies, In fact, through Managed Print Services (MPS), we have helped customers to reduce costs by up to 60%.
Allowing your print to be managed as a service frees up valuable staff time, helping them focus on business critical activities. MPS also ensures print devices are used at their optimum level and can deliver business process improvements thus ensuring productivity gains which can be felt throughout your organisation.
An MPS audit can reveal potential improvements to endpoint print security in your infrastructure. Enhancements can then be implemented to ensure you can keep information away from those not authorised to see it, as well as achieving regulatory compliance. Since security breaches damage your brand and can result in severe fines, it’s protection that pays dividends in the long term.
MPS can help cut device energy and paper consumption, helping you reduce your carbon footprint. As well as regular reviews to assess your environmental footprint, specific activities can directly reduce toner consumption and paper wastage – all using inherent Canon technology.
How does Managed Print Services work?
At the heart of managed print services is the remote management of the devices. This means that all of your printers, copiers and multifunction devices are monitored 24/7, removing the time consuming responsibility of controlling and managing the devices internally. Key benefits are that consumables are automatically ordered and delivered just when you need them. Furthermore, many technical issues that are normally escalated internally will be fixed remotely; in the event an engineer is required on site, they are automatically dispatched to site with the tools and parts necessary to fix the machine.
MPS on Existing Equipment
One question we get asked a lot is will it affect our existing equipment. The answer is No… Richardson’s have invested heavily in the most sophisticated software to remotely monitor and track an organisations print and copying devices. In a number of cases there may be no need to replace or upgrade all of the existing equipment, as many devices can benefit regardless of the manufacturer or age of the equipment.
PaperCut Print Management Software
Controlling and managing copying and printing costs is crucial for all organisations. PaperCut MF is a simple, low cost software solution to help your business, school, university or college get the most from your fleet of printers and multifunction devices (MFDs), all while maintaining security of information and environmental sustainability. In addition PaperCut MF helps to create a highly secure document management environment through ensuring secure access to devices via login, using an ID number or access card, all helping to protect sensitive information.
What PaperCut MF can do for you:
- Help you to understand and control costs with a complete view of your fleet;
- Recover costs by creating charge-back accounts for individuals or departments to use, allowing you to both track and restrict usage through quotas or budgets;
- Ensure security and keep sensitive documents confidential;
- Encourage responsible printing and prevent wasted paper and toner; and
- Get a complete understanding of your print environment to make informed decisions.
MPS & Environmental Benifits
Richardson’s conduct a thorough investigation of your business’s printing patterns and devices you use. This allows us to see how much you are currently printing and to which devices, helping us to work out how to reduce your current printing levels and where to redirect printing so that the most energy efficient printing equipment is utilised. Once Richardson’s Managed Print Service is implemented, you could be lessening your environmental impact in several ways:
- Redundant photocopiers and printers are removed, meaning only energy efficient devices are in use
- A print management service from Richardson’s means that all printing processes are centralised and proactive software will order replacement toner and ink for you, helping to eliminate the stockpiling of consumables
- Richardson’s can suggest new printing equipment with extremely low energy consumption and ink technology that generates much less waste
- Paper consumption can be reduced by actively promoting efficient use of paper
- Ground-breaking software allows for the continuous tracking of printing across the whole company